VAT record keeping
VAT-registered businesses must:
keep records of sales and purchases
keep a separate summary of VAT called a VAT account
issue correct VAT invoices
If you’ve signed up for Making Tax Digital for VAT, the records you need to keep are the same as any VAT-registered business but you’ll need to keep some of them digitally.
How to keep VAT records
You must keep VAT records for at least 6 years (or 10 years if you use the VAT MOSS service).
You can keep VAT records on paper, electronically or as part of a software program (such as book-keeping software). Records must be accurate, complete and readable.
If you’ve lost a VAT invoice or it is damaged and no longer readable, ask your supplier for a duplicate (marked ‘duplicate’).
HMRC can visit your business to inspect your record keeping and charge you a penalty if your records are not in order.